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Get rid of tracked changes and comments, once and for all Help
Assistance > Word 2003 > Sharing Information > With Other People > Markup

Applies to
Microsoft Office Word 2003
Microsoft Word 2002

You receive a document in an e-mail message from your colleague. It would make a good starting point for a document that you want to work on, so you save it under a new name and tailor it to your needs. It never occurs to you that your colleague left comments in the original document, because you don't see them in your copy. You're now ready to pass the document along to your customers, but you want to send them your document, not an accumulation of the original document, your colleague's comments, and your updates.

Or, you used the Track Changes feature in Word to keep track of the revisions you made to your resume. Now you want to send the resume to your prospective employer, who should see the result of your editing, not the thought process you went through to get there.

In either case, you are stunned when those who receive your document report that it's difficult to read, with all the strikethrough, underlining, and balloons off to the side. Look! There's the objective statement in your resume, with three different objectives displayed in strikeout formatting—and the objective you want to use this time around is displayed in underlined text. Chances are you won't get that job.



This text wasn't in the document when you sent it. How did Word find and display this content? What can you do to make Word behave?

Understanding the Track Changes feature
You may not realize it, but you are working with the Track Changes or Comments feature in Word. Typically, when Word tracks changes, it displays deletions with strikethrough formatting and insertions as underlined text. Both deletions and insertions—as well as comments (or "annotations")—can be displayed in balloons in the page margin.

There are various ways to hide the revisions or comments—but all the revisions that were made while the Track Changes feature was turned on and all the comments that were inserted remain part of the document until they are accepted or rejected (or, in the case of comments, deleted).

Note Turning off Track Changes does not remove the revision marks or comments from the document. Instead, turning off Track Changes enables you to modify the document without storing insertions and deletions and displaying them as strikethrough, underlining, or balloons.

How do I get rid of my revisions?
To get rid of tracked changes and comments, you need to accept or reject the changes and delete the comments. Here's how:

On the View menu, point to Toolbars, and then click Reviewing.
On the Reviewing toolbar, click Show, and then make sure that a check mark appears next to each of the following items:
Comments

Ink Annotations (Word 2003 only)

Insertions and Deletions

Formatting

Reviewers (Point to Reviewers and make sure that All Reviewers is selected.)

If a check mark does not appear next to an item, click the item to select it.

On the Reviewing toolbar, click Next to advance from one revision or comment to the next.
On the Reviewing toolbar, click Accept Change or Reject Change/Delete Comment for each revision or comment.
Repeat steps 3 and 4 until all the revisions in the document have been accepted or rejected and all the comments have been deleted.
Note If you know that you want to accept all the changes, click the arrow next to Accept Change, and then click Accept All Changes in Document. If you know that you want to reject all the changes, click the arrow next to Reject Change/Delete Comment, and then click Reject All Changes in Document. To remove all comments, you must delete them. Click the arrow next to Reject Change/Delete Comment, and then click Delete All Comments in Document.

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http://office.microsoft.com/en-us/assistance/HA010983881033.aspx